Procurement and Travel Assistant

Location: Riverside
Posted on: June 23, 2025

Job Description:

Position Information Under the general supervision of the Procurement and Travel Officer, the Procurement and Travel Assistant provides procurement, travel, reimbursement, and administrative support to the School of Education (SOE) and School of Public Policy (SPP) as a member of the Business Operations shared services team. The incumbent processes procurement, travel and reimbursement transactions in compliance with all UCR and UC policies and procedures as well as in compliance with funding restrictions. The incumbent consults with SOE and SPP financial and research analysts to ensure all transactions are appropriate and allowable for fund sources. The incumbent provides guidance to student assistants or other staff members in the areas of travel and procurement. The full salary range for the Procurement and Travel Assistant is $28.44 - $40.76 per hour. However, the expected pay scale for this position is up to $37.29 per hour. This position is eligible for hybrid work. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a university employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements. Education Education Requirements Minimum of 5 Years of related experience, or an equivalent combination of education and experience (e.g. AA3, BA1) (Required) Minimum Requirements Skill in identifying the customer's perspective and maintaining a commitment to excellence in customer service. Experience costing out goods/services. Ability to work with vendors to obtain price quotes, place orders, and coordinate return/exchange of damaged/incorrect goods. Skill to independently draft letters and memos for signature or review by supervisor/manager, using correct spelling, grammar, punctuation, composition, text editing, and proofreading skills. Skill in understanding and interpreting the department's policies and procedures to customers. Skill in accurate record keeping with strict attention to detail. Understanding of rights and responsibilities of buyers and sellers. Ability to research and analyze information to formulate/implement solutions and resolve discrepancies. Demonstrated experience with purchasing fundamentals, practice, and law in a professional office. Ability to interact effectively with department staff as well as campus and outside community. Skill in organizing tasks, documents and materials with efficiency and accuracy. Ability to create and maintain file systems for requests, in progress, pending and completed orders, including related documentation. Administrative experience in an office environment providing administrative support for staff and/or faculty. Skill in listening, anticipating, and responding to the needs of customers to achieve excellent customer service measured by outcomes rather than activities. Skill in computing ratios, rates, and percentages. Ability to work effectively as an individual, a team member, and with diverse groups. Demonstrated experience in accessing and retrieving data from financial systems using PC-based software (Microsoft Word, Excel, etc.) Skill in interacting diplomatically with the public in a high volume, continuous public contact setting. Ability to interpret, apply and explain policies, procedures, rules and regulations related to purchasing and accounting. Skill in communicating effectively and professionally using tact and diplomacy. Skill in coordinating administrative activities by determining the time, place and sequence of actions to be taken. Skill to independently draft correspondence pertaining to the operations, policies, and procedures of the functional area. Experience within a customer service oriented environment responding to and meeting/exceeding the needs of the customer. Demonstrated comprehensive understanding of accounting (accounts payables, invoicing, memo-lien, encumbrance, etc.) Preferred Qualifications Demonstrated experience with Oracle Financials and/or Concur Travel and Expense. Knowledge of the applicable UCR and UC policies and procedures governing areas related to the responsibilities of the job. Experience using UCR on-line Purchasing and Travel programs. Familiarity with the UCR Bookstore, Library and other service departments' requirements (recharge processing). Additional Information In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel. UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud. UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings. UC Riverside is the top university in the United States for social mobility. - U.S. News 2020 UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color. Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019 Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine. The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor. For information about our generous employee benefits package, visit: Employee Benefits Overview

Keywords: , Bellflower , Procurement and Travel Assistant, Administration, Clerical , Riverside, California