Associate Director for Student Programs, Events and Services
Company: University of California
Location: Santa Barbara
Posted on: May 8, 2025
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Job Description:
Associate Director for Student Programs, Events and
ServicesPosition Number: 40036126
Payroll Title: STDT LIFE DEV SPEC 4
Job Code:004565
Job Open Date:4/29/25
Application Review Begins:5/14/25
Department Code (Name): ASTD (ASSOCIATED STUDENTS)
Percentage of Time:100
Union Code (Name):99
Employee Class (Appointment Type):Staff: Career
FLSA Status:Exempt
Classified Indicator Description (Personnel Program): PSS
Salary Grade:Grade 21
Pay Rate/Range: The budgeted salary range that the University
reasonably expects to pay for this position is $83,000 -
$87,320/yr. Salary offers are determined based on final candidate
qualifications and experience; the budget for the position; and the
application of fair, equitable, and consistent pay practices at the
University. The full salary range for this position is$69,500 -
$123,500/yr.
Work Location:UCEN 1537
Working Days and Hours: M-F, some nights and weekends
Benefits Eligibility:Full Benefits
Type of Remote or Hybrid Work Arrangement, if applicable: N/A
Special Instructions:For full consideration, please include a
resume and a cover letter as part of your application.
Department Marketing Statement:The Associated Students (AS) of the
University of California, Santa Barbara is a non-profit
organization and a department of the UCSB campus, funded by
undergraduate student fees. Through elected student positions and
appointments, we voice student concerns and express student opinion
to the UCSB administration, UC system, our community, and state and
local governments. We have dozens of boards, committees, and
commissions that are organized and funded through AS to enrich
student life and give students services and opportunities not
offered by the administration. Our mission is to help students
uphold the high academic standards and give them leadership,
employment, cultural and growth opportunities to serve the campus
community.Benefits of Belonging:Working at UC means being part of
this vibrant institution that shines a light on what is possible.
People make UC great, and UC recognizes your contributions by
making this a great place to work. Excellent retirement and health
are just one of the rewards. Learn more about the benefits of
working at UCBrief Summary of Job Duties:
The Associate Director for Student Programs, Events and Services is
responsible for the direction, organization, and implementation of
several main program areas within Associated Students including
supervision of staff and programming resources. Advises and mentors
students and staff in programmatic areas including Program Board
and Committees and Commissions in Associated Students needing
mentoring in the production of events Assesses training needs and
develops curriculum and training modules to ensure that students
engaged in the co-curricular activities as either student employees
or leaders are provided with learning opportunities that enhance
their education experience at UCSB. Primary advising responsibility
with Program Board for the Associated Students Department involves
overseeing the development, operation, presentation, and/or
supervision of all AS Program Board student related multi-function
programs and events including full programmatic responsibility for
complex campus-wide activities. Secondary and tertiary advising
responsibility for entities as needed particularly AS funded groups
on event planning and execution of campus wide events. Determines
long-range planning, purchasing, expenditure control and equipment
security within programming areas. Responsibilities include but are
not limited to advising AS funded groups on event planning, budget
control, policy development, long-range program development,
planning, promotion and implementation of programs and events, and
interpreting University and AS policies and procedures.Required
Qualifications:
As a condition of employment, the final candidate who accepts a
conditional offer of employment will be required to disclose if
they have been subject to any final administrative or judicial
decisions within the last seven years determining that they
committed any misconduct; received notice of any allegation or are
currently the subject of any administrative or disciplinary
proceedings involving misconduct; have left a position after
receiving notice of allegations or while under investigation in an
administrative or disciplinary proceeding involving misconduct; or
have filed an appeal of a finding of misconduct with a previous
employer.
"Misconduct" means any violation of the policies or laws governing
conduct at the applicant's previous place of employment, including,
but not limited to, violations of policies or laws prohibiting
sexual harassment, sexual assault, or other forms of harassment,
discrimination, dishonesty, or unethical conduct, as defined by the
employer. For reference, below are UC's policies addressing some
forms of misconduct:
UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy
Abusive Conduct in the Workplace
Job Functions and Percentages of Time:50% Management - Serves as
part of the A.S. senior managers group. Participates in goal
development, strategic planning, crisis prevention, problem solving
and advising as part of the management group. In conjunction with
the Unit Director and other Assistant Directors, provides
leadership for the Student Programs unit through the development
and implementation of short and long term goals. Participates in
long range departmental planning including capital, budgetary, and
staffing concerns. Serve as primary resource for legal issues as
they pertain to contracts, particularly entertainment and facility
contracts. Negotiate and review complex entertainment contracts,
performance agreements and vendor agreements on a daily basis.
Ensures University requirements are met in regards to insurance
coverage for events and monitors contracts and insurance
certificates for various service providers. Keeps abreast of
contract, risk and liability issues for the department and
university campus. Oversees contractual relationships with off
campus vendors including ensuring that AS follows all policies and
procedures that may be required by the local community (e.g., Isla
Vista Park and Recreation district), the city, county or the
University. Responsible for monitoring and tracking budget areas
which receive funding from many different sources; track
expenditures and receipts as the relate to each unique area.
Oversee annual budgets over $1,500,000 and ASPB Capital Reserves.
Tracks income from variety of sources including student fees,
ticket sales, vendor revenue, and sponsorships. Monitor and approve
AS budget transactions for all groups within advisement area.
Ensure that budget requests are timely and follow AS policies.
Responsible for long-range budgetary planning for capital items
including sound and light equipment, building programs, and other
capital expenditures. Serve as representative to the Major Events
Committee and as an advisor for the Ucen Governance Board, Ecen
Governance Board, and other University committees as assigned.
Serves as Associated Students liaison with University Departments
integral to programming. These departments include but are not
limited to: University Police and CSO's, Environmental Health and
Safety, Fire Marshall, University Center Administration, Events
Center Administration, Facilities Management, Central Stores,
Transportation Services, Office of Student Life, Physical
Activities and Recreation, Parking Services, and Public Events.15%
Program Administration & Education - Independent responsibility for
development and implementation of a wide variety of program
offerings to promote student involvement and enhance student
educational experiences. These programs are characterized by
creativity, timeliness and opportunity for student input and
involvement. Works across functional teams to develop leadership
programs and co-facilitate workshops in leadership skills,
orientation or other training initiatives. Works with the Assistant
Director for Government Affairs to assess training needs of the
annually elected student leadership and develop orientation
programs to meet the needs of these students. Independently
explores and develops new programs to augment existing
opportunities for UCSB students such as training in event
management, event safety, or volunteer management. Codifies
experiential learning opportunities for students involved, measures
success and recommends refinement based on results.20% Student
Development and Advising - Acts as primary advisor for A.S. student
Boards, Committees and Commissions throughout the organization
whose main mission is to produce events or affect student life in
the areas of equity, housing, legal resources, safety and
well-being. Primary Boards and committees include Program Board,
Womyn's Commission and Take Back the Night. Secondary advisor for
CODE, COSWB, IVTU, Rally Commission and others as needed, in
particular for event planning. Mentors case management issues for
the Office of the Student Advocate. Serves as the primary advisor
for AS Program Board. Supervises the ASPB Program Advisor and ASPB
student leaders in developing and implementing robust programming
plans that support the various areas within ASPB: Films, Cultural
Arts and Lectures, Special Events, Concerts, Marketing, Leadership
and the Volunteer Program as well as other ASPB initiatives.
Oversee Large-scale campus events (12,000 students) to small-scale
events and ensures campus procedures and policies are followed.
Provides recommendations, reports, and metrics on the feasibility
of new and current programs and initiatives. Meets with student
groups on a regular basis to discuss event/program production,
coordination, evaluation, negotiations, contracts, technical
requirements, and other appropriate resources. Trains and advises
student participants on setting realistic goals, planning
organizing, event staffing, leadership and budgeting. Provide a
positive learning environment for the experiential growth of
student participants. Advises and assists boards, committees and
individuals in the development of programs and actions necessary to
achieve their programmatic goals. Informs students of A.S. and
University policies and procedures. Research issues pertaining to
each functional area and develop new procedures and programs as
appropriate. Oversees planning, budgeting, program implementation,
event evaluation and University regulations (including the
dissemination and compliance with Health and Safety regulations)
and pertinent A.S. policies and procedures for each group within
the advisement area. Provides workshops on and/or facilitates
speakers covering student development through training in areas
including leadership and group dynamics, communication skills,
motivation techniques, contract negotiations, project coordination
and other topics of interest as needed. Trains Programmers to
facilitate workshops. Provides Program Board with appropriate
training in event production and evaluation, contract negotiations,
advertising, ticket management, support staff and artist stage
requirements for all programs and events. Attends weekly Program
Board meetings. Attends Program Board events, especially those
where complexity, size, and scope are potentially troublesome.
Mediate conflicts that emerge and facilitate communication among
students and staff members. Students may have conflicts with each
other, the university, local, state and/or national government.
Guide students toward the achievement of their goals utilizing
available resources and encouraging respectful dialog. Monitor the
management of the annual campus-wide Extravaganza festival held in
May. Extravaganza is a complex multi-function event drawing in
excess of 10,000 from the campus. Oversee festival budget including
expense and income projections for ancillary event operations such
as vendors, T-shirt merchandising and program advertising.15%
Supervision - Supervise student clerical and leadership student
staff. Develops, encourages, and monitors professional growth and
staff development of professional staff, student staff, and student
volunteers (Currently 1FTE, 15 student leadership staff, 3 student
office staff, and approximately 60 student volunteers). Direct
supervision of AS Program Advisor with responsibility for
professional development, training, and evaluation. Indirect
supervision of the event and production student staff in ASPB;
including setting strategic goals; long range plans and keeping
updated on AS and University Policies and procedures. Hires trains
and supervises the student office, production and security staff.
Guides staff in setting priorities, evaluating progress, setting
goals, developing long range plans, understanding AS and University
Policies and procedures, recommends professional development
opportunities and conducts performance evaluations. Oversee payroll
activities for student and career staff supervised. Supervise
student event staff and reception staff, Oversee recruitment,
hiring and training process. Keep abreast of training needs for
wide variety of student positions including office staff, security
staff, production and sound staff, and marketing staff. Oversee
student volunteers in a variety of capacities within the
organization.UC Vaccination Programs Policy:
As a condition of employment, you will be required to comply with
the University of California Policy on Vaccinations Programs.As a
condition of Physical Presence at a Location or in a University
Program, all Covered Individuals* must participate in any
applicable Vaccination Program by providing proof that they are
Up-to-Date with any required Vaccines or submitting a request for
Exception in a Mandate Program or properly declining vaccination in
an Opt-Out Program no later than the Compliance Date (Capitalized
terms in this paragraph are defined in the policy.). Federal,
state, or local public health directives may impose additional
requirements.
For more information, please visit:
--- UC Santa Barbara COVID-19 Information -
https://www.ucsb.edu/COVID-19-information
--- University of California Policy on Vaccinations -
https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy
*Covered Individuals: A Covered Individual includes anyone
designated as Personnel or Students under this Policy who
physically access a University Facility or Program in connection
with their employment, appointment, or education/training. A person
accessing a Healthcare Location as a patient, or an art, athletics,
entertainment, or other publicly accessible venue at a Location as
a member of the public, is not a Covered Individual.
Equal Employment Opportunity:
The University of California is an Equal Opportunity Employer. All
qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, sexual orientation,
gender identity, national origin, disability, age, protected
veteran status, or other protected status under state or federal
law.
Reasonable Accommodations:
The University of California endeavors to make
https://jobs.ucsb.edu accessible to any and all users. If you would
like to contact us regarding the accessibility of our website or
need assistance completing the application process, please contact
Katherine Abad in Human Resources at 805-893-4664 or email
katherine.abad@hr.ucsb.edu . This contact information is for
accommodation requests only and cannot be used to inquire about the
status of applications.
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Privacy Notification Statement and Notice of Availability of the
UCSB Annual Security and Fire Safety Report Disclosures
Application Status: If you would like to check the status of your
application, please log into the Candidate Gateway where you
applied and click on 'my activities'.
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Keywords: University of California, Bellflower , Associate Director for Student Programs, Events and Services, Executive , Santa Barbara, California
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