Database Manager

Company: Museum of Contemporary Art San Diego
Location: San Diego
Posted on: May 26, 2025

Job Description:

Museum of Contemporary Art San Diego: Database Manager
Department: Development
Reports to: Sr. Director, Development
Employee Status: Full-Time, Non-exempt
Primary Work Location: La Jolla
Pay Range:$32.69 - $34.13/hour
(This equates to approximately $68,000 - $71,000 annually for a 40-hour workweek.)
Apply By: COB, June 4th, 2025


JOB SUMMARY: The Database Manager at MCASD is responsible for the management, maintenance, and optimization of the Museum's CRM database. This individual plays a key role in ensuring that the Museum's constituent information and processes are accurately documented, organized, and accessible for internal stakeholders. The ideal candidate is detail-oriented, tech-savvy, proactive, and has a passion for contemporary art.

ESSENTIAL FUNCTIONS:

Database Management & Maintenance:

• Daily management of the Museum's CRM database, ensuring data integrity and accuracy.
  • Regularly update and correct records, ensuring compliance with Museum standards and best practices.
    • Monitor and resolve any database issues or discrepancies, escalating as needed to the Sr. Director, Development.
      • Proactively enter new records into the database and continually update constituent details.
        Database Optimization & Reporting:
        • Run reports to assess database performance and data analysis.
          • Collaborate with internal stakeholders to ensure data reporting meets internal and external needs.
            • Work with the Development department on proactive fundraising reports.
              • Recommend and implement improvements to streamline database processes and enhance usability.
                Collaboration & Communication:
                • Work closely with Museum staff, including fundraisers, curators, registrars, and educators, to ensure the accurate and timely input of information.
                  • Respond to data requests from internal stakeholders.
                    • Provide training and support to Museum staff on best practices for using the database.
                      Technical Support & Troubleshooting:
                      • Serve as a point of contact for database-related technical issues and assist with troubleshooting.
                        • Ensure system security, updates, and backups are performed regularly.
                          KNOWLEDGE, SKILLS, AND EXPERIENCE:
                          
                          Strong attention to detail with the ability to maintain data accuracy. Strong verbal and written communication skills. Ability to work both independently and collaboratively in a team environment. Strong organizational and time-management skills with the ability to manage multiple tasks and deadlines. Strong technical skills with the ability to troubleshoot system issues. Proficient in Excel and Word. Proficient in database management software (Altru, Raiser's Edge, etc.). Familiarity with Omatic and/or Xtrulink is preferred. Blackbaud certification preferred. Previous experience working CRM databases, ideally in a museum, gallery, or cultural institution. Bachelor's degree and two years' recent relevant experience or equivalent education and experience.Familiarity with museum best practices preferred. Flexible work hours may be required during major museum events or exhibitions.
                          
                          OUR WORK CULTURE: MCASD provides employees with a collaborative work culture where they can combine both their love and support of the arts and work in an enriching and diverse environment while further developing their specific professional knowledge, skills, and abilities.
                          
                          ABOUT MCASD: It is an exciting time to join MCASD! Our La Jolla campus re-opened in April 2022 after a five-year expansion effort that doubled the building's overall size. We are positioned to be a cultural beacon as the region's foremost forum devoted to the exploration and presentation of the art of our time. From the coastal community of its La Jolla flagship building, MCASD provides an unprecedented variety of exhibition spaces and experiences for the community, showcasing an internationally recognized collection and a dynamic schedule of exhibitions and public programs.
                          
                          BACKGROUND CHECKS AND LICENSING: Professional references and criminal background check.
                          
                          EOE STATEMENT: MCASD prohibits discrimination and harassment against individuals based on race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, reproductive health decisions, medical condition, covered veteran status, or any other characteristic protected by law.
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Keywords: Museum of Contemporary Art San Diego, Bellflower , Database Manager, IT / Software / Systems , San Diego, California